Signing and sending PDFs via email is always a pain, especially if you think you need to print it, sign it, scan it, and email it back to someone in a timely manner. But you don’t! Using a few apps and built-in software, you can save time, money, and the agony of finding and printing from the correct office printer.
iOS: Use Markup Tools for Signatures
In the past, you needed a third-party PDF annotation app to add signatures to documents on iOS. Now, the operating system has capable built-in markup tools that let you edit pictures and documents by adding your handwritten signature (in addition to annotations, text, and shapes). Using your iOS device to create your signature will also allow you to sync it across all your Macs running iCloud Drive.
- Open your PDF and select the Share tool.
- Select Save to Files.
- Open the Markup tool.
- Select the + and select Signature.
- Select Add or Remove Signature and hit + to add your signature using your finger.
- Hit Done to save your signature, then arrange it within your PDF.
Tapping your signature will let you drag it around the page and adjust its size. To scroll through your document without leaving accidental lines all over your page, use two fingers to navigate the page. If you’re dealing with the PDF inside Apple’s Mail app, you can sign it and send it back to your contact without opening Files or leaving the app.
macOS: Use Preview (or the Trackpad)
Adding a signature from your Mac is pretty simple: You can use either your trackpad or import your actual handwritten signature using your computer’s front-facing camera. You’ll need to use Apple’s Preview app, and a sheet of paper if you’re concerned with accuracy. If you’ve already added a signature on your Mac, and enable iCloud Drive, you’ll be able to use that signature inside Apple’s Markup tool on your iOS device.
- Open your PDF using Apple’s Preview app.
- Click the Toolbox icon, then the Signature icon.
- Select Create…